California Crew Member Reimbursement Policy

This policy outlines how Bluecrew reimburses California employees for work-related expenses. This policy applies to all Bluecrew Crew Members that need to spend money for work-related activities.

Reimbursable Expenses:

Bluecrew will reimburse all reasonable business expenses that fall into the following categories:

  • Mileage at the IRS standard mileage rate, when the employee is required to use their personal vehicle to fulfill the job requirements of the specific job they accepted. Bluecrew will not reimburse employees mileage for commuting to and from work.

  • When a job assignment requires the employee to purchase a branded uniform. Contact the Account Manager first before purchasing a uniform to determine if one will be provided at no cost to the Crew Member. Bluecew will not reimburse employees who purchase clothing that is not specific to the job.

  • When the job assignment requires certain CAL-OSHA and/or OSHA required personal protective equipment (“PPE”) and the customer is not supplying said PPE. Contact the Account Manager first before purchasing PPE to determine if PPE will be provided at no cost to the Crew Member.

  • Bluecrew will reimburse necessary travel expenses in certain circumstances where the employee is required to take an out-of-town Bluecrew approved business trip pre-approved by the Account Manager. The following are acceptable travel related expenses:

    • Airfare

    • Taxi / ride share fares

    • Rental car

    • Public transportation

    • Tolls

    • Parking

    • Lodging

    • Meals limited to $75 per day excluding alcohol. Bluecrew will not pay for alcoholic beverages under any circumstance.

    • Other minor per diem expenses that have been pre-approved by Bluecrew (e.g., printing business materials for a meeting)

Non-reimbursable Expenses:

Bluecrew will not reimburse the following travel related expenses:

  • Unauthorized service upgrades such as business class airfare, upgraded hotel rooms)

  • Personal services such as beauty treatments

  • Personal purchases such as clothing, gifts

  • Meals above the per day limit

  • Entertainment not previously authorized by Bluecrew

  • Personal entertainment

  • Expenses incurred by a partner, spouse or other non-employee who accompanies you on the travel

  • Fines, parking and traffic tickets and other penalties incurred by the employee while driving while on the business trip.

  • Auto repairs

  • Baggage and/or trip insurance

This is not an exhaustive list of non-reimbursable expenses.

Procedure for Reimbursement:

Employees requesting reimbursement must submit their request within 30 days of the purchase in order to receive reimbursement. Pre-approval by the Account Manager is required for submission of reimbursements. Requests submitted after 30 days of purchase will not be considered.

To submit for reimbursement, contact Support. You will be sent a link to complete the Google Form for reimbursement. All requests for reimbursement must include copies of receipts. No reimbursement will be paid without a receipt. You must have received prior approval from someone at Bluecrew before making any purchase and submitting for reimbursement. No reimbursement will be paid if not pre-approved by Bluecrew.

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